Call For Proposals

PCCAT’s annual conference is an opportunity for individuals and organizations to further the goal of increasing student mobility across Canada. Participants from educational institutions, government, and provincial CATs gather to discuss related research, promising new initiatives, and successful best practices in support of transfer credit recognition to improve access to post-secondary education. 

Presentations should address questions/topics relevant to the conference theme. In particular, thought should be given to inter and intra provincial pathways and partnerships and to how and why collaborative efforts on specific credit transfer initiatives and research have and will continue to remove barriers and borders for students. Proposals may draw upon topic areas such as the following:

  • Communities of practice to facilitate credit transfer and mobility within and across institutions and/or jurisdictions
  • Effective networks for communication and outreach on credit transfer
  • Competency and/or outcomes based credit transfer pathways
  • Cross-institutional and/or cross-jurisdictional understanding of credit transfer purposes, models, and resources
  • Regional/National credit transfer partnerships
  • Students access to credit transfer pathways and planning information and resources
  • Understanding and trust between institutions and/or faculty in support of credit transfer and student mobility
  • Research on student access and mobility patterns within and/or across institutions and jurisdictions
  • Technology in support of inter-institutional and/or inter-provincial collaboration on student credit transfer

Please read through the Call for Proposals guide thoroughly before developing and submitting your session proposal.


Proposals accepted for PCCAT's Annual Conference will be presented as a concurrent session. Each concurrent session will be one (1) hour in length, including 15 minutes for Q&A. These will be equally distributed throughout the Conference in five (5) series.

  • Each individual may submit a maximum of two (2) proposals as a main presenter.
  • A maximum of two (2) presentations per speaker will be allowed.
Proposal Guidelines
  • Sessions organized jointly with a regional/national partner are particularly welcome.
  • Various delivery and presentation models are encouraged within the time and facilities provided.
  • Presenters'names,titles,and organizations will be used to promote the session.
  • Submitting authors certify that all co-authors have reviewed the proposal and agree to participate if accepted.
  • Please write your abstract in the present tense.
  • Be sure to save a copy of your proposal.
  • Each session room will come equipped with one podium and one screen and one projector
  • Microphones will be equipped where required
  • Speakers are not equipped in each session room and must be requested in advance
  • Presenters must provide their own laptop. (If using a Mac laptop, please be sure to bring the necessary cables to connect to the projector.)
  • Presenters are responsible for bringing session materials and the electronic copy of their presentation to their session.
  • On-site printing is to be done at the venue's business centre.
  • Wireless internet is available throughout the Conference space.
  • Accepted proposals will be posted on the PCCAT Conference website.



Successful proposals are those that capture the essence of your initiative, research or seminal ideas in very few words while succinctly explaining how you plan to engage session participants in exploring core concepts and new information. PCCAT Conference Selection Committee will accept proposals that achieve balance across the Conference program on a range of topics and perspectives that represent the depth and breadth of our organization's membership, emerging issues, regional and national interests, and institutional demographics.

  • Plan ahead. Take advantage of the call period to develop your ideas and engage with co-presenters.
  • Write your program proposal in advance and copy it to the online submission form. This will allow you to work through the details of your proposal before
  • Engaging your audience is one of the most critical aspects of a successful presentation; be sure to include specific strategies for building interactivity during your session.
  • As you think about the best format to propose, remember that all sessions should be designed for both attendees and presenters to learn from interactive exchange.
  • It is important to clearly articulate intended takeaways - the specific knowledge to be acquired as a result of attending your session.

Here are some tips that can aid in developing a successful proposal:


  • What are the major themes and focus of the Conference?
  • Who might attend your session?
  • Which format might best serve to highlight key themes, engage participants, and convey meaningful new information?
  • What are the core outcomes that you are hoping to achieve?
  • Do you want to gain new insights from participants that will inform further development of an idea or new approach?
  • Do you want to share lessons learned and key learning with attendees? Are you grappling with a new concept or idea that you would like to share with others?
  • Does your session address and/or contribute to the conference theme?


  • Determine the three to five key messages that you want participants to learn and comprehend.
  • Identify creative strategies for accomplishing the communication of these key messages.
  • Think about how you might effectively involve participants in your session.
  • Consider how you might continue the conversation after the conference.



It is best to include special requests (e.g.,session time slot, audio speakers, etc.) in your proposal submission. While special requests are subject to logistical and financial consideration, PCCAT will do its best to accommodate


After the deadline of March 15, 2019, PCCAT's Conference Committee, will review the proposals. PCCAT's Conference Committee, will review and score the proposals based on pre-determined criteria. Proposals that best meet the criteria, and contribute to a balanced and comprehensive Conference program, will be selected.

  • Final decisions regarding acceptance of proposals and presentation format will be made by PCCAT’s Conference Committee.
  • Proposal submitters may be contacted to refine their proposals.
  • PCCAT reserves the right to combine themed presentations in a group session when appropriate and will advise session organizers in advance.
  • Session titles and descriptions may be edited by PCCAT.
  • All communications will be sent to the session organizer who will be responsible to communicate the information to their fellow presenters.
  • Submitters will be notified of proposal selection by March 31, 2019.
  • If your proposal is accepted, the information you have provided during the online submission process will be used to populate the conference program.

Should your proposal be accepted and you agree to participate in PCCAT’s 11th Annual Conference.

  • You are confirming that each of your session's presenters commits to delivering the presentation in person and is responsible for their own travel and accommodation costs.
  • You are agreeing to have your session scheduled during any of the planned concurrent session time slots.
  • You acknowledge that all presenters must register on or before the speaker registration deadline of May 15, 2019.
  • You acknowledge that all presenters must pay the applicable Conference registration fee.


PCCAT will publish accepted concurrent sessions on its conference website and in the conference program. This will help to increase the visibility of each session. Please provide a statement about your session using up to 120 characters {including spaces). Be sure to use language that will capture attention and create a call to action.


  • All proposals must be submitted electronically by completing the online submission form***submissions sent via email will not be accepted***
  • Ensure that your proposal is fully prepared before copying it to the online submission site.
  • You may save your submission and return to make edits. Clicking the submit button will finish and lock your submission.
  • You will only be able to edit your proposal up until the submission deadline of February 19.
  • Keep a copy of your proposal (as it was submitted).
  • Deadline for proposal submissions is Monday, March 15, 2019 at 11:59 CST.

For technical issues related to the online submission portal please contact:
Jim D’Arcy, Registrar, University of Regina
Phone: (306) 585-5086 | E-mail:


Online submission opens: January 15
Deadline for online submission: March 15 at 11:59 CST
Notification of acceptance or rejection: By March 31
Deadline for speaker registration: May 15


Title of Session (up to 100 characters, including spaces)
Abstract (up to 500 characters, including spaces - abstract for accepted proposals will appear in the program)
Full description (include methodology, outline, and expected outcomes, max 2000 characters)
Session Organizer and Presenters (Biography information is made available only in presenter profiles in the conference program)

  •         Salutation (Mr., Mrs., Miss, Ms., Dr.)
  •         First Name           
  •         Last Name           
  •         Job Title
  •         Organization       
  •         City
  •         Telephone number
  •         Email
  •         Biography (up to 500 characters, including spaces)



Our review team will assess all submissions based on the following criteria: Points
Alignment with conference theme: Does the topic align to the conference theme? 30
Quality of the Topic: Is the topic of importance, relevance, value, and/or interest to the target audience for the conference? 20
Proposed Topic Coverage: Does the proposal cover the topic adequately? 20
Presenter Knowledge: Do the presenters appear to have sufficient knowledge, expertise, and authority to address this topic? 20
Presentation style: Have the presenters outlined a presentation that is interactive and engages the target audience? 10